Board Members Present: Sujith Kumar, Peter Mehl, Greg Reddin, Jim Bruce, Chad Files, Amie Regester

Board Members Absent: John Parrack, Mike Ferryall

Board Actions

An email vote was taken to approve a motion by the bike share committee chair to spend up to $75 to get 5 frames sandblasted. The motion was approved on Dec 4 with 7 yes votes and no opposition.

November minutes tabled.

Approved a procedure for doing board business by email. The proposal specified a vote should remain open for a minimum of 24 hours. It was amended to add “or until a simple majority is reached.” The text of the policy is noted in Attachment A below. It will be added to a Policy and Procedure manual to be produced by the Secretary.

Approved one amendment to the CAB bylaws submitted by Jim Bruce. The amendment requires board consent for the structure of committees. The motion was approved with 1 abstention. The specific text of the amendment is noted in Attachment B below

Tabled a motion to further amend the bylaws to enact policy concerning CAB property. The motion to table passed 4 - 2 .

A committee was formed to discuss scope of authority of board and committees. Peter will chair. Committee members will be Amie, Chad, and Greg.

Reports

Treasurer’s Report submitted via email by Mike. We have $2,199.91 in our bank account and 18 members in good standing.

Sujith reported on the Bike collective committee: have prototype frame. Met with SGA/Physical Plant Director/HPER Director. Goal: 1 bike by January 17, 25 by March 1.

Chad reported on Bikes for Tykes effort – 18 bikes going to Soul Food Cafe’ next week.

Peter gave a BAB report – met with Rick Fahr, Publisher of the Log Cabin Democrat to set up monthly column on cycling/alternative transportation.

Chad gave a RideCivil report.

The membership discussed the following ideas for CAB events

· Criterium race

· Bike BBQ

· Tour

· Neighborhood rides

· Party/membership drive during colder weather

· Alleycat race

· Bike Rally

Attachment A

The following policy was adopted for handling board business by email. This will be added to a policy and procedure manual.

Email Voting Procedure

Pursuant to the CAB Bylaws Article 5, under the section titled "Action of the Board", which states "... the President may poll the board by telephone or email to obtain their votes on an action to be taken..." the Board of Directors adopts the following policy regarding how email voting shall be carried out.

· Board actions taken by email shall be limited to those actions that cannot wait for an in-person board meeting.

· The President shall initiate an action by sending an email to all board members. The email shall contain the text of the motion and a note that discussion of the motion is now underway.

· The motion shall remain under discussion for a minimum of 24 hours. No votes shall be recorded on the motion until the President calls for a vote.

· The President shall call for a vote on the action by replying to the email and adding the word "VOTE" to the subject line. The new email shall contain the text of the motion (as revised during discussion) and a call for votes. The President may stop discussion and call for a vote at any time after the initial 24 hour discussion period has elapsed. The President may, at his or her discretion, table the motion due to the nature of the discussion and either call a special in-person meeting or hold the matter until the next regular board meeting.

· Once the President has called a vote, the vote shall remain open for a minimum of 24 hours or until a simple majority is reached to ensure each board member has an opportunity to respond to the vote.

Attachment B

The CAB bylaws were revised as noted below. Bold text indicates text added to the bylaws. Strikethrough text indicates text that was removed from the article.

Article 6. Committees.

The Board shall be empowered to constitute and dissolve committees as it sees fit to conduct the activities of the “CAB”. Members appointed to chair these committees must be elected members of the Board of Directors. The appointment of committee members shall be with the advice and consent of the Board.